new york city employee handbook

Articles and updates on the latest legal trends and topics. In applying the strict scrutiny standard, the court held that the state failed to prove that requiring the written notice in employee handbooks is the least restrictive means to achieve the state's interest in ensuring workers have notice of their rights under the law. UPDATE (07/20/2022): The hotline providing counsel and assistance to individuals with complaints of workplace sexual harassment is now available. Overtime (Article IV) Per the NY HERO Act's website, "[o]n March 17, 2022, the designation of COVID-19 as an airborne infectious disease that presents a serious risk of harm to the public health under the HERO Act ended. MktoForms2.loadForm("//app-abd.marketo.com", "963-ZNS-159", 2053); The Weekly Business Payroll and HR Digest delivered to your inbox! PDF Handbook for Management/Confidential Employees - Office of Employee This, Employee Handbook Template Review Dave Johnson, "Perfect employee handbook for my own business", "The employee handbook template was extremely easy to mold and fit into my business. More detailed alert to follow. The New York State Department of Labor has released a model Notice of Employee Rights, Protections, and Obligations Under Labor Law Section 740. 0000000796 00000 n 0000002835 00000 n There is now a required employee handbook update for New York employers regarding this bill. (Dont worrySixFifty makes that easier than ever!). It is important to keep a signed and dated written record of the employees receipt of the handbook and expectation that they familiarize themselves with it. Chapter 18 is commonly referred to as Tier 6 . For instance, telecommuting and videoconferencing policies are a smart addition, even if your employees are back in the office full-time. 0000001445 00000 n Enter your information in the form below to download this free guide. Basic grievance procedure (Article XV) The New York City Council issued a press release, which can be found here. In addition, independent schools will need to post a notice in a "conspicuous place" for current employees. FOR NYC Daycare Employees Child Health Plus A summary of the results of the most recent bias audit must be made publicly available on the website of the employer or employment agency prior to the use of the tool. If you have employees working from home, for example, you should have a telecommuting policy and a home office reimbursement policy. "Let me just begin by saying that this is the best money I have ever spent! Please feel free to use the contact box to the left or contact our full support staff at question@quickemployeehandbook.com. The New York City Housing Authority ("NYCHA") has designed this Human Resources Manual ("Manual") to provide our employees with information and guidelines pertaining to employment at NYCHA. We accept all major cards VISA, Master Card, AMEX, & Discover. On October 21, 2021, New York Governor Hochul signed into law legislation requiring employers to automatically enroll employees into the New York State Secure Choice Savings Program (the Program) and deposit after-tax employee contributions into a Roth individual retirement account (IRA). What are Diversity, Equity, Inclusion, and Belonging (DEIB) and Why are they Important? These policies cover critical worker rights, such as certain types of leave, sexual harassment policies, and anti-discrimination policies. Live and on-demand content for CLE and HR Certification credits. The law defines an automated employment decision tool as "any computational process, derived from machine learning, statistical modeling, data analytics, or artificial intelligence, that issues simplified output, including a score, classification, or recommendation, that is used to substantially assist or replace discretionary decision making for making employment decisions that impact natural persons." Effective January 1, 2023, New York City employers and employment agencies will be prohibited from using "automated decision tools to screen candidates or employees unless a bias audit has been conducted no more than one year prior to using the tool and shows an absence of bias against a protected classification of employees." So you can edit in any word processing software including all versions of Word & Open Office for Windows or Mac. The handbook update must be implemented by Jan. 7, 2020.. Questions? 0000000016 00000 n Quickly turn your employee handbook into a professionallooking PDF where you can send it via email, posted online, or stored digitally. hb```b`` B@16`.G;l-Xo1; ede9 A new law (Chapter 18 of the Laws of 2012) was enacted amending the retirement benefits of public employees who established membership in a public employee retirement system on or after April 1, 2012. to read the full article. And, its built for a post-COVID workforce thats more remote, mobile, and diverse. 0 New York City has additional anti-discrimination laws that set an even-higher bar. If passed by the Assembly and signed by the governor, the legislation would go into effect 60 days from the date of the governor's signature. 1 Time Payment - Secure Ordering - Instant Download! Heres the good news: SixFifty makes it easy to create and update employee handbooks in all 50 states. While not required by State or Federal law, New York businesses should consider including these policies in their Employee Handbook: Outside Employment Policy. The employee handbook template started with an attorney-drafted document which has been reviewed and polished by HR professionals, and elegantly styled by graphic designers.. This information can be useful in unemployment and workers compensation claims and litigation, as well as working through the accommodation process. Levy and Alexandra Lapes Spring cleaning is a great time for employers to revisit their employee handbook policies to confirm that they comply with current legal obligations. We recommend Word as the easiest way to edit this handbook or Open Office which is a free software for download & use. Handbooks should be reviewed no less frequently than annually. Our technology saves you time and money. This Handbook is intended to provide employees of the State of New York with information on their rights and responsibilities under State and federal law with respect to equal employment opportunity. Therefore, independent schools may not reveal information found in an employee's personnel file to the media or the general public if an employee complains of harassment or discrimination. This tool was created with your business in mind.e teamed up with the top employment law firm in the nation to teach a computer how to write employment policies for companies, just like an attorney would, to create the employment documents your company needs. Under that provision, all employers in the state are prohibited from (and may be sued for): The law does not specify how the notice must be written. Handbooks are not a one-size-fits-all and it is important to ensure that they each meets legal requirements before you roll it out to your employees. Time off for safe and sick leave, vacation or other paid time off is not included in actual hours worked. In a New York Minute: 2022 Employment Law Updates for New York Executive Offices Monday-Friday 9 am - 5 pm 335 Adams Street, Suite 2300 The first amendment aims to prohibit retaliation through the publication of an employee's personnel records. This protects both your employees as well as the company in general. Whether youre hiring remotely or your entire company is located within New York, its your job to stay on top of changes in the law. Recent updates have clarified thatthe law applies to both hourly and salaried positions, meaning that advertisements for any job, promotion, or transfer opportunity must include statements of either minimum and maximum annual salary or minimum and maximum hourly wage. Copyright 2023 by QuickEmployeeHandbook.com, Create Your Own New York Employee Handbook. In addition, if you have employees performing work in more than one state (including those working remotely), you will want to ensure that your handbook complies with each states requirements. Here's A Quick Summary Of Everything You Get: What software do I need to edit this handbook? As laws are added or amended, some aspects of the benefit structure described within may be altered. Likewise, if handbook policies are going to be used to demonstrate employee knowledge of expectations and rules, the policies need to be written in a way that is easy for employees to understand. Certain employers in New York City and Westchester County may also be subject to additional sick and/or safe leave laws. One-time purchase options for routine business legal documents. It would be wise for independent schools in New York City to review any positions that will be advertised to ensure compliance. Speak to a benefits specialist. is available ONLY to members employed by the New York City Police Department as police communications technicians, supervising police communications technicians, or principal police communications . Not every policy will apply to your company. Legal Review is Key. Independent schools that do not comply with the law may be subject to penalties by the attorney general. These policies go further than federal law, and may require you to make adjustments to your overall company policies. Accrual of Safe and Sick Time. As you may be aware, New York prohibits employers from inquiring into the salary history of applicants and employees. Effective May 7, 2022, employers in New York must provide notice to employees before monitoring employees' electronic devices and systems. Among other things, New York amended its definition of "retaliation" to include disclosing the personnel files of an employee if they complain of, or assist in proceedings involving, unlawful discriminatory practices by employers. 25 March, 2022 3 Handbook Policy Requirements that New York Employers May Overlook By Tracey I. This usually takes a matter of seconds. The law establishes the Office of Healthcare Accountability (OHA), which has the authority to oversee hospitals actions in pricing health care procedures at their institutions and to end the opaque practice of how citywide [], By MIKE LEE Since early March, as reported in the previous issue of PEPtalk, DC 37 staff and leadership have led nearly 200 in-person worksite lunchtime meetings, engaging DC 37 members on matters involving the then-tentative Collective Bargaining Agreement and showcasing the variety of benefits the union offers members and their families. However, many employers, including those in the construction industry, undervalue the benefits a current, legally compliant handbook can have, and unfortunately, having an out-of-date handbook can be just as risky as having no handbook at all. Tier 4 - New York City Employees' Retirement System As we grapple with the economic consequences of the COVID-19 pandemic, this victory could not have happened at a more [], By MIKE LEE On June 8, the New York City Council voted to approve the Healthcare Accountability & Consumer Protection Act. Sick time (Article V) are covered by separate contracts. The Current Employment Statistics (CES) program produces detailed industry estimates of nonfarm employment, hours, and earnings of workers on payrolls. Civilian employees perform a variety of exciting and diverse jobs. When your address is updated, a replacement W2 will be mailed to your new address. This decision does not change the prohibition on such discrimination. There is NO better employee handbook template on the market!. The amendment still allows employers to disclose personnel information "where such release is necessary to respond to a complaint, civil or criminal action, or judicial or administrative proceeding." However, any employer that does have one must ensure that it contains a notice regarding the new provision that was added to the states Labor Law in November 2019. Unfortunately, we cannot honor expired discounted prices/coupons. Benefits. Reviewing Employee Handbooks Checklist (NY) | Practical Law - Westlaw Understand if your company is a data processor or controller. However, youre still obligated to note any changes to federal employment law, and update your handbooks as necessary. A Checklist of items to consider when reviewing employee handbooks or manuals for private, nonunionized employers in New York. On March 1, the New York State Senate passed a bill that would make the release of any claim by an employee against an employer unenforceable if the employee is prohibited from applying for, accepting, or engaging in future employment with such employer, or any entity related to such employer. Employee Handbook Essentials An employee handbook should set out your basic employment policies. UPDATE (05/02/2022): See Day Pitney alert, "New York City Council Votes to Amend Pay Transparency Law and Extend Effective Date to November 1, 2022.". Planning for Retirement; Pension Seminars; . Post was not sent - check your email addresses! Learn about the New York employee handbook requirements. Eligible employees will begin to accrue paid safe and sick time on the employee's date of hire. For example, most businesses include dress codes, at-will employment policies, holiday policies, and wage policies. Layoff procedures for non-competitive employees (Article XVII, Section 3 and 4) 125 Barclay Street, New York, NY 10007. This employee handbookcan be printed and distributedas a physical handbook. Want to see how it works? Under New York's paid sick leave law, all employees in New York are eligible to accrue and use up to 40 hours (or 56 hours depending on certain factors) of sick leave each year. Independent schools in New York should ensure their whistleblower policies comply with these changes. Ultimately, failure to properly update your handbook can leave an employer exposed to liability. %%EOF 0000005514 00000 n Your employee handbook will look different in all 50 states. Importantly, the law applies to independent schools, just as it does to other public and private employers. Equal Employment and Anti-Discrimination Policy, Family Medical Leave Act (FMLA) Policy (50 Employees), Domestic Violence Leave (including separate policy for Westchester County), Organ and Bone Marrow Donor Leave (20 Employees), Sick Leave (including separate policies for New York City (5 Employees) and Westchester County (5 Employees)), Retirement Savings Plan (10 or more employees) *New*, Leave Policies, including: Bereavement Leave; Witness Duty Leave; School Activity Leave, Solicitation and Distribution of Literature Policy. All rights reserved. Civilians - NYPD - NYC.gov New York City Council Votes to Amend Pay Transparency Law and Extend Effective Date to November 1, 2022, Notice of Employee Rights, Protections, and Obligations Under Labor Law Section 740, NLRB Overhauls Independent Contractor Test for the Third Time in Less Than a Decade, New York Legislature Passes Noncompete Ban, Chambers USA 2023 Ranks 35 Day Pitney Attorneys and 13 Practices, NLRB General Counsel Clarifies Limits on Broad Confidentiality and Non-Disparagement Provisions in Employment Documents, UPDATED: New York City Makes Moves to Expand Protections Against Appearance-Based Discrimination, New Jersey Appellate Division Expands Exception to the 'American Rule' for Recovering Attorneys' Fees, New York Updates Sexual Harassment Prevention Model Policy and Training Materials, 4 Tips For Avoiding Issues When Offering Sabbaticals, Employment Law Alliance's Global Employer Handbook - Connecticut. New York employers that have four or more employees, have employees working in New York City and that seek educate employees, including supervisors, about the New York City law prohibiting discrimination on the basis of gender identity and the practical, workplace-related implications of that law should consider including this model policy statement in their handbook. The proposed changes also seek to limit application of the salary disclosure requirement if an employer merely posts that it is hiring without identifying the specific position. When requesting information, please indicate your title and agency. Onboarding should address the handbook as well with a record of this being done. As we previously reported here, there were several amendments to New York's Whistleblower law that went into effect on January 26, 2022. In-depth long form content and checklists to expand expertise. H|UnG}!G;FFAQiu,F~|wW 7z>Qcxf%:-n~? rKR$_3;>Uhvx t:??D{|DOq]5Y}UXYS.T$z7gkPNh5_"S7uI&.G~vZ/pP]^v.2M(\}P3Q/1z?&(c uQ@k9N2&cM7`. Jackson Lewis attorneys are available to assist employers with this and other workplace issues. Please contact your union representative or local president for contracts for these agencies. Please press Ctrl/Command + D to add a bookmark manually. Independent contractors are included in the four-employee threshold. The bill has been delivered to the Assembly. In CompassCare et al. Our New York City employee handbook lawyers at Thomas M. Lancia PLLC discuss the basic clauses that every employee handbook should contain below. As New York independent schools prepare for the 2022-2023 school year, they would be wise to review their employee handbooks and other employee-facing policies to ensure they are in compliance with the most recent New York laws regarding electronic monitoring, job postings, whistleblower protections, and workplace discrimination and harassment. What are the Risks of Using Artificial Intelligence (AI) Chatbots in HR? Employers should ensure that their handbooks and other policies are updated accordingly. Issues such as time and leave, eligibility for health insurance coverage, personnel and pay practices and overtime are negotiated under the Citywide Contract. v. Cuomo, several faith-based employers sued the state of New York, arguing that the reproductive health law undermines their anti-abortion beliefs and therefore, the notice requirement infringes upon their First Amendment protections. Under New York State law, all employers regardless of size are prohibited from making employment decisions based on age. Unless otherwise noted, all content copyright New York University. Figuring out what to include and how to word it can tie up the HR and legal departments for weeks, months or in some cases years & now you've been assigned the task of creating one. Updating a handbook may not be your favorite to do item, but employers really can benefit from making this an annual exercise. Your feedback is essential to helping us improve the website, Please complete at least one field before submitting your feedback, Accreditation, Authorization & Assessment, University Research Policies and Guidelines, Navigating Research and Instructional Technology, Global Academic Partnerships and Affiliations, Probationary Period Policy - New York, District of Columbia, and California, Recruiting and Hiring Policy and Procedure for Administrators and Staff - New York, District of Columbia, and California, Recruiting and Hiring Policy and Procedure for Full-Time Faculty and for Professional Research Staff - New York, District of Columbia, and California, Reinstatement and Prior Service Credit Policy New York, Benefits for Full-Time Administrators and Professionals, Benefits for Full-Time Professional Research Staff, Benefits for Part-Time Professional Research Staff, Compensation Policy for Administrators and Staff - New York, District of Columbia, and California, Pay Transparency Policy - New York, District of Columbia, and California, Wage Deductions to Recover Overpayments Made Due to Clerical Error Policy - New York, Promotions and Transfers Policy - New York, Bereavement Leave Policy - New York, District of Columbia, and California, Blood Donation Leave Policy and Procedure - New York, Bone Marrow Donation Leave Policy and Procedure - New York, Bone Marrow and Organ Donor Leave Policy - California, California Family Rights Act (CFRA) Leave Policy and Procedure, COVID-19 Vaccination Leave Policy - New York, Crime Victim and Criminal Proceeding Leave Policy - New York, Federal FMLA Policy and Procedure - New York, District of Columbia, and California, Healthcare Professionals Who Volunteer To Fight The Ebola Virus Overseas Policy And Procedure - New York, Jury Duty Policy - New York, District of Columbia, and California, Lactation Policy - New York, District of Columbia, and California, Leave for Victims of Domestic Violence, Sexual Assault, Stalking, or Similar Crimes Policy - California, Military Leave Pay Policy - New York, District of Columbia, and California, Military Spouse Leave Policy - California, New York Military Leave and Reemployment Policy, New York Paid Family Leave Policy and Procedure, Parental Bonding Leave Policy and Procedure - New York, District of Columbia, and California, Personal Days Policy - New York and District of Columbia, Personal Leave of Absence Policy - New York, District of Columbia, and California, Pregnancy Disability Leave and Accommodation Policy - California, Religious Holiday Policy - New York, District of Columbia, and California, Scheduled Holiday and Closure Policy - New York, District of Columbia, and California, Sick and Safe Leave Policy - District of Columbia, Sick and Safe Leave Policy and Procedure - New York, Sick Leave Policy and Procedure - California, Statutory Short-Term Disability Benefits Policy and Procedure - New York, Temporary Schedule Change Policy and Procedure - New York City, Time Off for School- or Daycare-Related Activities - California, USERRA Military Leave and Reemployment Policy - New York, District of Columbia, and California, Vacation Policy - New York and District of Columbia, Volunteer Civil Service Personnel Leave Policy and Procedure California, Volunteer Emergency Responders Leave Policy and Procedure - New York, Children in the Workplace Policy New York, District of Columbia, and California, Dual Employment Policy - New York, District of Columbia, and California, Drug- and Alcohol-Free Workplace Policy - New York, District of Columbia, and California, Employment Records and Verification Policy - New York, District of Columbia, and California, NYU Model Airborne Infectious Disease Exposure Prevention Plan (PDF), Non-Solicitation Policy - New York, District of Columbia, and California, Personal Relationships in the Workplace Policy New York, District of Columbia, and California, Preventing Threatening or Violent Behavior in the Workplace, Unpaid Internship and Volunteer Policy - New York, District of Columbia, and California, Workers' Compensation Policy and Procedure, Accommodations of Prospective and Current Employees, Affirmative Action and Equal Employment Opportunity Policy Statement, Non-Discrimination and Anti-Harassment Policy and Complaint Procedures for Employees, Sexual Misconduct, Relationship Violence, and Stalking Policy, Notice and Severance Pay Policy - New York, District of Columbia, and California, Separation from Employment Policy - California, Separation from Employment Policy - New York and District of Columbia. Subscribe to Venable's Labor and Employment Newsletter. Just as New York employers have begun to adjust to some of the changes that we reported in January, the state and city have rolled out further updates, keeping employers on their toes. Emphasis will be placed on New York State's Human Rights Law because the protections it provides are generally greater than those Employee Benefits Policy. Find out if you need to comply with any US state privacy laws. 0000022496 00000 n Employers should include information about the hotline in the materials that they provide to employees regarding sexual harassment. Retaliation not only includes adverse employment action, such as termination, suspension, or demotion, but also includes threatening to report an employee or their family member's citizenship status to a federal, state, or local agency. View our privacy policy, privacy policy (California), cookie policy, supported browsers and access your cookie settings | Your Privacy Choices, Copyright 2023 LexisNexis Risk Solutions. No-Rehire Clauses in Settlement Contracts. Day Pitneys Employment and Labor chair Heather Weine Brochin authored the article, "Rules of Engagement," for NJBIZ. Issues such as time and leave, eligibility for health insurance coverage, personnel and pay practices and overtime are negotiated under the Citywide Contract. Note that New York also has jury duty, FMLA, military service and sexual harassment policies of their own. 0000004363 00000 n 100 + Policy Topics For The State Of New York, Quickly & Easily Customize With Your Company Logo & Branding, Attorney-Drafted, HR Professionals Reviewed, & Designed By Graphic Artists, Clickable & Auto-Updated Table Of Content (TOC), Includes Latest DOL Overtime Requirements, Alerts & Updates for State-Wide & Federal Covid-19 Law & Regulation Changes, Newly Revised & Updated for the Year 2023. xref Temporary Relocation Policy. How Your Benefits Package Can Improve Employee Retention, How Using HR Data Can Improve Your Workplace Culture. Notable among the expanded protections are the following: In addition, the amendments increase the statute of limitations to two years and require conspicuous posting of an employee's protections and rights. This easy and affordable solution helps you customize and generate employee policies for your company handbook, in all states where you have employees. Holiday pay (Article III) The Employee Handbook Template can be easily edited in any word processing software including ALL versions of Microsoft Word & Open Office! PDF NEW YORK CITY EMPLOYMENT BENEFITS / REQUIREMENTS OVERVIEW - NYC.gov This employee handbook can be converted into a HTML document where employees can read it on many mobile devices such as phones, tablets, and laptops. New York State Human Rights Laws Amendments. This bill would also cover independent contractors. The materials and information included in the XpertHR service are provided for reference purposes only. The decision (which is subject to appeal) only limits the mandate to include the language. . Developed to comply with New York state and federal labor laws, this employee handbook template includes the policies . 64 25 The employee handbook template offered here includes language adhering to the federal requirements for short-term disability leave. An institution without walls, we draw spirit from our cities and their famous cultural institutions and professional opportunities. Discrimination on the Basis of Gender, Gender Identity or Transgender Effective January 26, 2022, New York expanded whistleblower protections, moving away from a relatively narrow prohibition on retaliation against employees who complain of policies or practices that "create[] and present[] a substantial and specific danger to public health or safety." Current Employment Statistics - CES (National) - U.S. Bureau of Labor As New York independent schools prepare for the 2022-2023 school year, they would be wise to review their employee handbooks and other employee-facing policies to ensure they are in compliance with the most recent New York laws regarding electronic monitoring, job postings, whistleblower protections, and workplace discrimination and harassment. New York labor law complies primarily with federal labor laws and has no special requirements for short-term disability leave beyond federal guidelines. The Venable Independent School Law team is available to assist New York independent schools in navigating these laws. Understand if your company is a data processor or controller. PDF Standards of Conduct Standards of Conduct - NYC.gov You should also consider policies that arent required by law, but help protect your business and your employees, as well as policies that help you adapt to the new way you work. In November of 2019, Governor Cuomo signed a bill that prevents employers from discriminating based on an employees or a dependents reproductive health decision making. 0000019043 00000 n . Do you have an employee handbook? The InfoHub has both a public side and an employee-only side. In most cases, it prevents the signee from competing directly or working for a competitor and helps prevent insider knowledge from being used against the company. QuickEmployeeHandbook.com is the highest rated Employee Handbook Online with over 500+ 5 star reviews! Private sector employers are no longer required to implement their workforce safety plans." However, if policies are inaccurate and do not reflect current practices and expectations or are incomprehensible, then they may actually be harmful to the employer. This employee handbook template has saved me hundreds in legal fees. SixFiftys employee handbook tool provides the peace of mind of knowing your employment policies comply with local and federal guidelines. New York Employment Policies - SixFifty | Employee Handbook

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